One of our clients, based in Philadelphia, USA was organising a number of committee meetings, they asked us to help as they were struggling to keep within budget. We managed to reduce the costs by an amazing 50%. Here is how we did it:
They originally had a rate of US$169. We used our contacts to reduce the rate to US$149 and also had breakfast and wi-fi included.
The minimum food and beverage spend was US$10,000 + service and tax. We negotiated the minimum food & beverage to being based on the number of persons attending and just including one refreshment break and lunch. This equated to a saving of US$6,800.